This blog post is all about Gmail. If you are like me, then your inbox has been getting cluttered and it’s hard to find anything in there. This blog post will offer 7 tips on how to organize your email so that you can be more productive with the time you spend online.
Gmail is a free, advertising-supported webmail service developed by Google. Gmail has over 425 million active users worldwide (as of March 2013). While the standard version provides storage space in excess of one gigabyte per user, it also allows the inclusion of contact lists from other email providers and offers full keyboard control for composing messages. The name ” Gmail Posta in Arrivo 1” is a backronym from “Get Mail.
8 Gmail Tips to Organize Your Email
Tip #0: Sign up for the Gmail Inbox to focus on what’s important.
Tip #01: Turn off notifications from all other apps except for your priority ones.
Tip #02: Create filters so that you are not notified about emails with certain words in them, such as “spam”.
Tip #03: Create a folder to archive emails that you don’t need, but would like access to.
Tip #04: Use stars or labels to organize your most important messages. Stars are for high priority emails and labels will help you with the categorization of low and medium priority ones.
Tip #05: Save attachments in the cloud so that you can quickly find them on any device.
Tip #06: Use Gmail offline when traveling and not connected to the internet using Chrome or Mozilla Firefox browser, which syncs with your account automatically as soon as a connection is available.
Tip #07: Turn off chat notifications from all other apps
Tip #08: Create a folder for your Gmail that is called “Unread” and move all of the emails you have not read into it. This way, you can easily find any unread email again instantly without having to scroll through 50+ emails at once.
The following are the top mistakes that people make when dealing with emails:
Mistake #0: Not deleting old emails
Mistake #01: Ignoring urgent messages, even if they’re not important.
Mistake #02: Allowing too much information to be displayed on one screen and becoming overwhelmed.
Mistake #03: Not following up on a message because of anxiety about being ignored.
Mistake #04: Spending too much time reading and not enough time taking action.
Mistake #05: Responding to emails when you’re angry or tired.
Mistake #06: Not asking for a response in an email that warrants one.
Mistake #07: Being unclear about what’s being asked of you and how it relates to your company or role within the organization.”
Mistake #08: Forcing yourself to reply right away and not taking the time to carefully think about your response.